Writing an eviction letter can be a tough duty of a landlord who is giving a tenant plenty of time to follow the rules, like paying their rent on time. Each state has its own specific regulations regarding the eviction letter. Here are some of the parameters regarding the general eviction letter.
“The Eviction Demand Letter”
It is important for the landlord to point out where the rules and regulations have been laid out in the lease. The tenant’s signature makes his acceptance of these rules legally binding. On the eviction (or demand) letter, the management should refer to the elements of the lease that have been violated.
It is important to create a “paper trail” for potential legal proceedings. The eviction letter must specify the following: 1) apartment rule, 2) violation of said rule, 3) remedies to fix the problems, 4) time period for fixing the delinquency and 5) the possible repercussions if the delinquency is not remedied. Usually, management has already given the tenant ample time to correct any error and the eviction letter is the last stage.
“Format for Eviction Letter”
Using your management letterhead is the best way to make this a formal legal document. Title the document with the number of days that the tenant has to leave the premises:
“30-Day Eviction Letter”
Write the tenant’s name and address on the left side:
Start with the requirements as set forth by the lease agreement. Then describe the previous warnings given regarding the rule infraction or violation, including dates if possible:
“The lease agreement clearly states that you must pay your rent at the beginning of the month. You have been given countless warnings of your failure to pay rent, including on [Date].”
Continue with a clear statement of the eviction as a result of the tenant’s failure to satisfy his legal duty:
“We have no other alternative but to evict you.”
Declare the specific reason reason for eviction in bold letters:
“The reason for eviction is:”
[State reason, violation of specific rule or non-payment of rent]
Conclude with legal authority enforcing the eviction:
“You will receive an eviction notice from the [Constable of Sheriff] giving you [number of days to vacate the premises]. If you fail to leave the property, then you will be physically removed by a [Constable or Sheriff]. Please contact us if you have any questions.”