Writing a 30-day notice of intent to vacate to your landlord

Written by J. Hirby and Fact Checked by The Law Dictionary Staff  

If you are renting, check your lease to determine how long before you vacate your premises, you will be required to give your notice. This might be at least 30 days. This 30-day notice of intent to vacate to your landlord gives the management time to find new residents and schedule painting, cleaning and maintenance. If you do not satisfy this requirement, the management can penalize you.

Here is a sample of your notice to vacate:

Check Your Lease

The first thing you should do is to check your lease for time parameters and the format for your 30-day notice of intent to vacate letter. Please note that the sections below identified with the [] should be written with a blank line ______. After you print out the form, these sections will be handwritten or signed.

Begin the vacate letter with the addressee.

"To: [Your landlord's name or management company]"

Next, clearly describe the intent of the letter.

"You are hereby given notice that [Your name] intends to vacate the premises located at: [Street address with Suite number
City, State, Zip Code]

as of [Date]"

This date must be when you have removed of all your personal belongings - the management might schedule cleaning for that day.

Contact Information

You could also add the following to the vacate notice.

"The resident gives the following reasons for terminating the Lease Agreement:"

[Explain briefly].

The next section is very important because your security deposit will be sent to this address. Make sure it is accurate so that you will get your money.

"Forwarding Address:"

[Street address, Suite #
City, State, Zip Code]

If you have any problems with getting your security deposit, you must be able to reference an accurate phone or e-mail number for management to contact you. Some landlords will subtract cleaning costs from your security deposit.

"New Phone Number:"

[Enter your phone number]

In the modern era, it also makes sense to add an e-mail address as another way to contact you.

"E-mail Address:"

[Enter your e-mail address]

Signature Gives it Legal Authority

At the bottom of the form, include a space for your signature and the date:

"Signature [Sign your name] Date [Date letter was written]"

Note that the date you wrote the letter is legally important because it must be 30 days prior to the date you vacate to qualify.

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