Four Steps To Preparing A Killer Salary Increment Letter

Written by Christi Hayes and Fact Checked by The Law Dictionary Staff  

Unless you work for the government or have an employment contract, the chances are that you do not receive automatic salary increases. If you want a raise, you have to march into your boss's office and ask for it, but standing or sitting across from someone and coming up with the right thing to say can be difficult. A better solution might be to write a salary increment letter.

You might believe that you have been at your job long enough to have earned an increase in salary, but the trick to getting what you want is to be able to convince your boss that you deserve more money. A salary increment letter can be an effective way to accomplish your goal provided you follow the following four steps when writing it.

Grab their attention in the first paragraph

The opening paragraph is the attention grabber. This is where you let upper management know who you are by identifying yourself by job title, length of time on the job and, if appropriate, the department or division in which you work.

The first paragraph should also explain the reason for your request. Simply writing that you believe you deserve more money is not enough. Remember, the purpose of a salary increment letter is to show your employer that your value to the company has earned you a raise. A better introduction might be to refer to the additional responsibilities that you have taken on in your time with the company and how well you performed them.

Support your request with the facts

Your second paragraph should include factual justification for the salary increase. Some examples might include:

.   You were promised an increase in pay when you were hired

.   Employees with the responsibilities and assignments that you have undertaken are paid at a higher rate than you are currently receiving

.   Salaries within the industry are higher for someone with your skills and experience

Whatever reason you give for the raise should be supported by facts. One source of salary information for most occupations is the Occupational Outlook Handbook from the Bureau of Labor Statistics of the U.S. Department of Labor.

Be specific about the amount you want

Know how much you deserve before writing your salary increment letter. You can figure it out from what others in your industry or in your company are earning, or you can use the Occupational Outlook Handbook. Once you know what you want, clearly state it in your letter.

End your letter on a positive note

Threatening to leave the company or take on few assignments if you do not get the requested raise is not the way to end your salary increment letter. Let your employer know that you are flexible and willing to negotiate. For example, financial constraints might force your employer to offer to pay part of the salary increase you requested now and the balance in a few months.

A salary increment letter is a good way to assemble your thoughts into a persuasive argument for a raise. It also gives your employer the opportunity to review it when other, more pressing business matters are not a distraction.

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